Trust

Both accounts, every movement against its property, and a reconciliation that prepares itself as the month goes.

Trust · Sales

Sales trust account

August reconciliation

Awaiting sign-off

Core capabilities

Separate ledgers with separate reconciliations, both over the same properties.

Sales and rentals, apart
Two trust accounts, as the rules require, each with its own ledger, reconciliation and sign-off.
Receipts that name four things
The amount, the party it is held for, the property it is against and the engagement it belongs to. None is optional.
Disbursements behind an authority
Briesa asks what the authority is before it asks for the amount — the order an auditor will read it in.
A reconciliation held every day
Ledger, bank and the difference itemised, so month end is the moment you sign rather than the moment you start.
Signed, then locked
A reconciliation is signed by a person, dated and kept. A later correction is a later entry.
The audit pack as an export
Reconciliations, ledgers, exceptions and the audit trail for the period the auditor names — or a read-only Auditor level instead.

Only admins reach trust accounting at all, and every trust action writes an audit entry.

Sign the month’s reconciliation with the difference already itemised, and hand the auditor a pack rather than a box.

Receipt a deposit against the campaign it belongs to, and see it on the property, the engagement and the party at once.

Read the team’s property-linked trust entries without reaching the rest of the ledger.

Work through a month live, read-only, with every movement traceable to its property.

Receipting, disbursements, the reconciliation and the audit pack.

How is trust account data protected?
BSB and account numbers are encrypted at the application layer, not merely at rest. Only admins reach trust accounting at all; a team lead reads their own team’s property-linked entries, and a team member has no trust access.
Can a receipt be edited?
No. A receipt is numbered in sequence, dated and not editable afterwards. One entered in error is reversed with a reversal that says why, and both stay on the record.
When is commission recognised?
As an entitlement when the agreement creates it, and as a payment when the money moves. Conflating the two is how a trust account ends up short.
Can our auditor look before we commit?
We would rather they did. Give them the read-only Auditor level and let them work through a month.

One file per property, with all four modules on it, on every plan.